Liquid Complete Limited trading as Liquid Expat Mortgages

Privacy Notice

Introduction

This notice provides you with information concerning our collection and use of personal data. If you have any queries regarding this statement, please do not hesitate to contact us.

Legal basis

Necessary to contract

We collect, control and process your personal information because this is necessary to provide you with information, answer any queries you may have and for the provision of our services to you. We will process your data as outlined below in order to advise & arrange mortgages and/or insurance protection. Our services are fully outlined in our terms of business and extend to include ongoing updates, for example, contact when a discounted or fixed rate period on the mortgage we have arranged for you comes to an end.

Consent for processing of sensitive data

We may also request or process sensitive personal data, but only if it relates specifically to the services you wish us to provide.

Sensitive personal data:

• Racial or ethnic origin
• Political opinions
• Religious or philosophical beliefs
• Trade union membership
• Genetic data
• Biometric data
• Data concerning health
• Data concerning sex life or sexual orientation

We would discuss with you the need for the provision of sensitive data before you provide this information. The subsequent provision of sensitive personal data will be taken as consent to this processing.

It is entirely up to you as to whether or not you choose to provide us with any personal information. If you choose not to, we simply may not be able to assist you.

Legitimate Interests

On occasion we may communicate with you if you have given us your contact details in order to make you aware of beneficial new products and services. For example, if we have been unable to obtain a loan or insurance that you requested or required; then we may contact you when a new suitable product becomes available. We may also send you updates on this basis that are useful or beneficial to your business.

Consent to marketing

We will only send you marketing information if you have given informed consent for us to do this unless it is information that we consider to be covered by legitimate interests.

Processing

Visiting our website

When you browse our site your IP address will be processed and continued browsing is considered to be consent to our use of cookies. Please reference our Cookie Policy. This will be handled by WordPress.

Completing our initial enquiry form.

When you make an initial enquiry we will collect and process the data you provide. Your data is protected by a secure socket layer provided by Let’s Encrypt and it will be passed to our email hosted by Microsoft Exchange Server.

Calling our business line

If you leave a message on our answering service this will be processed for us by Orca.

Doing business with us

In order to communicate with you about our services we will initially require your contact details including personal email addresses.

When we undertake mortgage and insurance advice or arrangement services we will record and store your personal data with systems. Details of the third party processors and controllers with whom we share data are listed below.

Working for us

Employee personal data is also stored on our systems and shared in order to facilitate salary payments and to meet regulatory and operational requirements.

Sharing your data

In order to fulfill our obligations under any contract for services we will need to share your data with third party Data Controllers and Data Processors.

Data Controllers

This will include

• Product & service providers in relation to mortgages & insurance.
• Our compliance monitoring services.
• The Financial Conduct Authority.
• The Financial Ombudsman Service.
• Any other regulators where so required.
• Book keeping, accounting and reconciliation services

We also use external Data Processors that will hold information for the following purposes:

• Secure file sharing
• Data backup
• Dissemination of information
• Communications
• Research
• Client management

All external processors are only permitted to process your data in line with our instructions.

In all cases we seek to minimize the amount of personal data shared and in some cases anonomise this. It is essential, however, that we can identify you quickly and easily so information shared may be identifiable as your personal data.

We will not share your personal information in any other circumstances than those necessary for the provision of service to you or where we are required to do so by law.

Otherwise we will not share your personal information with other companies without your express authority except if the firm is sold or where we are required to do so by law.

Marketing

The information we collect about you is used solely for the purposes for which it was provided. We will never share your data for marketing purposes.

Your rights

Under data protection law you have the right to ask us for a copy of the information we hold about you, and to have any inaccuracies corrected or removed. You may also ask us to delete all personal data held by us or any controller or processor with which we have shared your data.

To do this, please either contact us in writing, by telephone or email.

Contact

For any queries about data protection please contact:

Where we store your Personal Data

All the data that we collect is stored on our local servers at our UK officer or with our listed processors under contract normally within the EU. Where data is stored outside the EU we ensure that this is in an adequate jurisdiction and protected; data stored in the US is with providers signed up to the EU-US Privacy Shield.

IP Addresses and Cookies

Our website uses cookies purely to enhance your experience.

(A cookie is a piece of information that is stored on your computer’s hard drive which records how you have used a website. This means that when you go back to that website, it can give you tailored options based on the information it has stored about your last visit.)

Vital cookies!

Ones that are essential to the operation of the website. These cookies enable a site to remember text entered in a page within the same session or to remember whether a user is logged in or not, the site cannot function without them.

Performance cookies

Performance cookies, which collect information about website usage to enhance the web experience. Examples of these include website analytics (i.e. Google Analytics) and ad-response rates (where data is collected exclusively for calculating click-through rates). They don’t collect information that can identify a particular visitor. These cookies are usually persistent and have fairly long expiry rates.

Functionality cookies

These remember the choices that users make within a web page, such as usernames, language or region to provide an enhanced, more personalised web experience. They cannot track your activity on other websites and are anonymous.

Advertising cookies

Targeting or advertising cookies collect information about your browsing habits to tailor third-party advertising to meet your interests. They are usually placed by advertisers with website operators’ permission. We do not use this type of cookie.

Any changes we may make to our privacy policy in the future will be posted on our websites where appropriate or may be notified to you by post or e-mail.